Created by a scientist ... for scientists
EasyChair Licenses

Licenses for Individual Conferences

Currently, EasyChair supports four different kinds of licenses for individual conferences (free, professional, executive and group license). Their features, comparison and prices are shown in the table below.

When you initialize a new conference, it will be automatically given the free license. To apply for a non-free license, chairs should follow menu items (Conference acronym)->License Management.

When your license application has been approved, we will issue you an invoice. You can pay your license fee online by a credit card or by wire transfer. The invoice will contain payment details, including the link to the online payment We page, our bank details and (when applicable) our and your VAT numbers.

Group License for a Conference

If your conference requires separate installations for parts of this conference (such as tracks, special sessions or doctoral consortium), the only license you can use is a group license. Each of these parts will have access to all features of the executive license, but the prices is different (and are based on total number of submissions for the whole group). Note that the group license does not apply for a group of conferences, only to parts of the same conference.

We can make an exception for workshops. If you have an independent workshop run together with a conference, we can allow it to have a separate license. Note that it is entirely up to us to decide whether your workshop is independent or not.

Professional Conference Organizers and Institutions

If you are a company or an institution where conference organization or working with conferences is part of your activities, our individual or group licenses do not apply to your conferences.

We have special professional conference organizer and institution licenses. The prices are individual and are based on a per-conference fee and a per-submission fee. You should contact us to arrange such a license.

Please note that we do not allow to resell our services or consult on how to use EasyChair without our express permission to any organizations or individual whose professional duties include conference organisation or who are paid for doing so.

Features Included in Licenses

The table below shows features included in various licenses. Click on the features column for more explanation.

Use of colors: executive or group license required, professional license required, special agreement required.

FeatureFreeProfessionalExecutive/
Group
hosting and support
hosting on a high-performance server
data backup and replication
encrypted (secure) access only
access to demo version
helpdesk and technical support
miscellaneous
import of configuration from other conferences
branding
volunteers
unlimited EasyChair email addresses
authors and submissions
maximum submission size20Mb50Mb100Mb
support for anonymous submissions (double-blind reviewing)
customized submission types
author notification
invitation-only submissions plugin
instruction for authors
custom fields in the submission form
templates for authors
multiple file uploads
audio, video and zip file uploads
terms and conditions for authors
program committee and reviewing
event log
watchlist
online discussion of submissions
flexible access models for reviewers
senior program committee model
leading reviewer model
subreviewers
conflict of interest
author response (rebuttal) phase
program committee invitations
submission topics
customized decisions (acceptance types)
customizable evaluation criteria
statistics
email to authors and program committee
custom review forms and review attachments
multi-track suport
advanced conflict management
special reviewing models
paper bidding and review assignment
paper bidding
automatic submission assignment to reviewers
manual submission assignment to reviewers
constraints on paper assignment
assignment upload
data export and viewing
Excel and/or CSV data export
data views
email management
email log
email templates plugin
proceedings
proceedings creation
Springer LNCS proceedings
EasyChair proceedings
program and page generation using EasyChair Smart Program technology
program generation and publishing
page editing
talks and sessions editing
assignment of talks to sessions
scheduling constraints
session chair handling
room handling
program manager handling
automatic schedule analysis
scheduling suggestions
solutions
list of events
email to managers, authors, and session chairs
multi-conference program generation
program page templates
program download

License Comparison

The table below compares our licenses. Click on the features column for more explanation.

FeatureFreeProfessionalExecutive/
Group
maximum submission size20M50M100M
import of configuration from other conferences
branding
invitation-only submissions plugin
instruction for authors
custom fields in the submission form
templates for authors
multiple file uploads
audio, video and zip file uploads
custom review forms
multi-track suport
Excel and/or CSV data export
program generation and publishing
helpdesk and technical support
volunteers
unlimited EasyChair email addresses
email templates plugin
advanced conflict management
assignment upload
terms and conditions for authors
special reviewing models
multi-conference program generation
program page templates
data views

Prices

Prices for all non-free licenses are based on the number of submissions and are summarised in the following table. All prices are in Pounds sterling (GBP).

submissions
license
0-5050-100101-150151-200201-300301-400401-500each 100 submissions over 500
professional90.00135.00180.00230.00320.00405.00485.0080.00
executive175.00270.00360.00450.00625.00800.00965.00165.00
group275.00370.00460.00550.00725.00900.001065.00165.00