Organization-Wide Licenses

If you are a company, society or an institution where conference organization or working with conferences is part of your activities, our individual or group licenses described below do not apply to your conferences.

You have to arrange a special organization-wide license. The prices are individual and are based on a per-conference fee and a per-submission fee. You should contact us to arrange such a license.

Please note that we do not allow to resell our services or consult on how to use EasyChair without our express permission to any organizations or individual whose professional duties include conference organisation or who are paid, in any form, for doing so.

Note for IEEE Conferences

This note applies if you are running an IEEE sponsored conference. IEEE is probably the biggest scientific conference organizer in the world and therefore your conference is not eligible for an individual conference license. Moreover, we are implementing integration with the IEEE copyright management system, which we cannot do based on our individual license prices.

If your conference is sponsored by an IEEE society who has an organization-wide license with us, this society license will apply to this conference. If this is not the case, we will ask you to purchase an executive license.

Licenses for Individual Conferences

Currently, EasyChair supports four different kinds of licenses for individual conferences: free, professional, executive and group license. Their features, comparison and prices are shown in the table below.

When you initialize a new conference, it will be automatically given the free license. To apply for a non-free license, chairs should follow menu items (Conference acronym)->License Management.

When your license application has been approved, we will issue you an invoice. You can pay your license fee online by a credit card or by wire transfer. The invoice will contain payment details, including the link to the online payment We page, our bank details and (when applicable) our and your VAT numbers (when applicable).

Group License for a Conference

If your conference requires separate installations for parts of this conference (such as tracks, special sessions or doctoral consortium), the only license you can use is a group license. Each of these parts will have access to all features of the executive license, but the prices is different (and are based on total number of submissions for the whole group). Note that the group license does not apply for a group of conferences, only to parts of the same conference.

We can make an exception for workshops. If you have an independent workshop run together with a conference, we can allow it to have a separate license. Note that it is entirely up to us to decide whether your workshop is independent or not.

Features Included in Licenses

The table below shows features included in various licenses. Click on the features column for more explanation.

Use of colors: executive or group license required, professional license required, special agreement required.

License Comparison

The table below compares our licenses. Click on the features column for more explanation.

Prices

Prices for all non-free licenses are based on the number of submissions and are summarised in the following table. All prices are in Pounds sterling (GBP).