If you are a company, society or institution where conference organization or working with conferences is part of your activities, our individual or group licenses described below do not apply to your conferences.
You have to arrange a special organization-wide license. The prices are individual and are based on a per-conference fee and a per-submission fee. You should contact us to arrange such a license.
Please note that we do not allow any organizations or individuals whose professional duties include conference organisation or who are paid, in any form, for doing so to resell our services or consult on how to use EasyChair without our express permission.
This note applies if you are running an IEEE sponsored conference. IEEE is probably the biggest scientific conference organizer in the world and therefore your conference is not eligible for an individual conference license. Moreover, we are implementing integration with the IEEE copyright management system, which we cannot do based on our individual license prices.
If your conference is sponsored by an IEEE society who has an organization-wide license with us, this society license will apply to this conference. If this is not the case, we will ask you to purchase an executive license.
Currently, EasyChair supports four different kinds of licenses for individual conferences: free, professional, executive and group license. Their features, comparison and prices are shown in the table below.
When your conference is installed, it will be automatically given the free license. To apply for a non-free license, chairs should follow menu items (Conference acronym)->License Management.
When your license application has been approved, we will issue you an invoice. You can pay your license fee online by credit card or wire transfer.
If your conference requires separate installations for parts of this conference (such as tracks, special sessions or doctoral consortium), the only license you can use is a group license. Each of these parts will have access to all features of the executive license, but prices are different (and based on the total number of submissions for the whole group). Note that the group license does not apply for a group of conferences, only to parts of the same conference.
We can make an exception for workshops. If you have an independent workshop run together with a conference, we can allow it to have a separate license. Note that it is entirely up to us to decide whether your workshop is independent or not.
The table below shows features included in various licenses. Click on the feature column for further explanation.
Use of colors: executive or group license required, professional license required, special agreement required.
Feature | Free | Professional | Executive/ Group |
---|---|---|---|
Hoting and support | |||
hosting on a high-performance server | ✔ | ✔ | ✔ |
data backup and replication | ✔ | ✔ | ✔ |
encrypted (secure) access only | ✔ | ✔ | ✔ |
access to demo version | ✔ | ✔ | ✔ |
helpdesk and technical support | ✔ | ||
Miscellaneous | |||
import of configuration from other conferences | ✔ | ✔ | |
branding | ✔ | ✔ | |
analytics | ✔ | ||
multiple EasyChair email addresses | ✔ | ||
IEEE copyright (eCF) integration | ✔ | ||
Authors and submissions | |||
maximum submission size | 20Mb | 50Mb | 100Mb |
support for anonymous submissions (double-blind reviewing) | ✔ | ✔ | ✔ |
customized submission types | ✔ | ✔ | ✔ |
author notification | ✔ | ✔ | ✔ |
instructions for authors | ✔ | ✔ | |
custom fields in the submission form | ✔ | ✔ | |
templates for authors | ✔ | ✔ | |
multiple file uploads | ✔ | ✔ | |
audio, video and zip file uploads | ✔ | ✔ | |
terms and conditions for authors | ✔ | ||
Program committee and reviewing | |||
event log | ✔ | ✔ | ✔ |
watchlist | ✔ | ✔ | ✔ |
online discussion of submissions | ✔ | ✔ | ✔ |
flexible access models for reviewers | ✔ | ✔ | ✔ |
senior program committee model | ✔ | ✔ | ✔ |
leading reviewer model | ✔ | ✔ | ✔ |
subreviewers | ✔ | ✔ | ✔ |
conflict of interest | ✔ | ✔ | ✔ |
program committee invitations | ✔ | ✔ | ✔ |
submission topics | ✔ | ✔ | ✔ |
customized decisions (acceptance types) | ✔ | ✔ | ✔ |
customizable evaluation criteria | ✔ | ✔ | ✔ |
statistics | ✔ | ✔ | ✔ |
email to authors and program committee | ✔ | ✔ | ✔ |
custom review forms and review attachments | ✔ | ✔ | |
multi-track support | ✔ | ✔ | |
instructions for reviewers | ✔ | ✔ | |
rebuttal phase | ✔ | ||
advanced conflict management | ✔ | ||
special reviewing models | ✔ | ||
review forms in MSWord | ✔ | ||
Paper bidding and review assignment | |||
paper bidding | ✔ | ✔ | ✔ |
automatic submission assignment to reviewers | ✔ | ✔ | ✔ |
manual submission assignment to reviewers | ✔ | ✔ | ✔ |
constraints on paper assignment | ✔ | ✔ | ✔ |
assignment upload | ✔ | ||
Data export and viewing | |||
Excel and/or CSV data export | ✔ | ✔ | |
data views | ✔ | ||
Email management | |||
email log | ✔ | ✔ | ✔ |
email templates plugin | ✔ | ||
Proceedings | |||
proceedings creation | ✔ | ||
EasyChair proceedings | |||
Program and page generation using EasyChair Smart Program technology | |||
program generation and publishing | ✔ | ✔ | |
page editing | ✔ | ✔ | |
talks and sessions editing | ✔ | ✔ | |
assignment of talks to sessions | ✔ | ✔ | |
scheduling constraints | ✔ | ✔ | |
session chair handling | ✔ | ✔ | |
room handling | ✔ | ✔ | |
program manager handling | ✔ | ✔ | |
automatic schedule analysis | ✔ | ✔ | |
scheduling suggestions | ✔ | ✔ | |
solutions | ✔ | ✔ | |
list of events | ✔ | ✔ | |
email to managers, authors, and session chairs | ✔ | ✔ | |
multi-conference program generation | |||
program page templates | ✔ | ||
program download | ✔ |
The table below compares our licenses. Click on the features column for more explanation.
Feature | Free | Professional | Executive/ Group |
---|---|---|---|
maximum submission size | 20M | 50M | 100M |
import of configuration from other conferences | ✔ | ✔ | |
branding | ✔ | ✔ | |
instructions for authors | ✔ | ✔ | |
custom fields in the submission form | ✔ | ✔ | |
templates for authors | ✔ | ✔ | |
multiple file uploads | ✔ | ✔ | |
audio, video and zip file uploads | ✔ | ✔ | |
custom review forms | ✔ | ✔ | |
multi-track support | ✔ | ✔ | |
instructions for reviewers | ✔ | ✔ | |
Excel and/or CSV data export | ✔ | ✔ | |
program generation and publishing | ✔ | ✔ | |
helpdesk and technical support | ✔ | ||
analytics | ✔ | ||
multiple EasyChair email addresses | ✔ | ||
email templates plugin | ✔ | ||
rebuttal phase | ✔ | ||
advanced conflict management | ✔ | ||
assignment upload | ✔ | ||
terms and conditions for authors | ✔ | ||
special reviewing models | ✔ | ||
review forms in MSWord | ✔ | ||
proceedings creation | ✔ | ||
program page templates | ✔ | ||
data views | ✔ | ||
IEEE copyright (eCF) integration | ✔ |
Prices for all non-free licenses are based on the number of submissions and are summarised in the following table. All prices are in Pounds sterling (GBP). Ask us if you would like to use another currency - we operate in 14 currencies.
submissions license | 0-50 | 50-100 | 101-150 | 151-200 | 201-300 | 301-400 | 401-500 | each 100 submissions over 500 |
---|---|---|---|---|---|---|---|---|
professional | 90.00 | 135.00 | 180.00 | 230.00 | 320.00 | 405.00 | 485.00 | 80.00 |
executive | 175.00 | 270.00 | 360.00 | 450.00 | 625.00 | 800.00 | 965.00 | 165.00 |
group | 275.00 | 370.00 | 460.00 | 550.00 | 725.00 | 900.00 | 1065.00 | 165.00 |