Programme and attendee guidance

Program Details

  • All times in the programme schedule are in Central Europe Time (UTC+2).
  • The programme will run from June 21 to June 24
  • A mind map was generated to provide an overview of the programme rationale, which can be accessed and downloaded here.
  • Due to the large number of high quality submissions, we have sessions that run in parallel
  • Please keep track of parallel sessions, which will take place in different online room
  • Based on COVID situation and restictions:
    • We have organised diverse nodes for registered attendees to have the opportunity to meet in person
    • The central node is Toulouse and on June 23, FONCSI-ICSI initiatives will be held in person. The meeting this day includes translation to Spanish for remote attendance.

                  Resilience developments around the world:

  • On 21 June - morning includes showcase Scandinavia with contributors attending from different Norwegian and Swedish locations
  • On 22 June - morning - Australia showcase
  • On 22 June - afternoon - Brazil showcase with contributor attending from different locations
  • On 24 June - afternoon - USA showcase

A different event? YES!

  • We foresee an interactive event, where knowledge and experience are actively shared and discussed
  • For this we include diverse types of interactions:
    • Most of the contributions include a teaser - to promote the contribution and as "learning byte" on the content
    • Highlights of recent work and papers are delivered through video (in advance to the event), lighting talk and discussion (during the event)
    • Panels, workshops, interactive sessions to disseminate and share information and knowledge
    • Show case around the world where people share their work from their organisations to inspire each other

       Discusions and possibility to meet and talk informally. Please let us know a day in advace if you want reserve a room for an informal conversation.

Guidance for presenters and authors

A link to the standard template for full paper submissions may be found in the upper-right hand corner of the login page, or viewed here

Detailed guidance on uploading documents and recordings can be found here

All sessions will be set to be recorded and made available to attendees prior and after the event

You should also keep the following preparations in mind:

1. Please upload your revised contribution by June 10 at the latest.

  • Abstracts will be used in the program prior to the symposium.
  • Complete contributions will be included in the proceedings.
  • Symposium proceedings will be published after the event.
  • Selected papers will be invited to submit an extended version for a Special issue of the Journal of Cognitive Engineering and Decision Making or Open Springer book.

2. Contributions – papers & highlights of recent work needs to proceed as follows:

  • Before the event by June 15 at the latest
    • Upload a 10 min video (or less, but never more than 10 min.) of your presentation. We strongly recomend the use of the pre-recording with audio to ensure time keeping and structure.
    • Upload your presentation slides prior to the session. Power Point or other similar formats of presentation can also be uploaded . The important thing is to pass on to the audiance the key points for discussion, which we have kept time for at every stage of the programme
  • During the event:
    • Deliver a 5-7 min lightning talk summarizing ONLY the main points and  issues for discussion. This is to highlight the MAIN points of your work as a starting point for discussion. Unfortunately, there is no possibility for longer presentations. Each session is conducted as a discussion around contributions.
  • After the event videos and presentations are avaiable to the participants

3. Contributions – panel – workshop:

  • Upload video – teaser together with a revised version of your panel/workshop (if applicable)
  • Workshops and panels have an allocated time that varies between 45 mins to 1 hour

To all contributors:

  • We strongly recommend that you upload your videos and presentation prior to your session. These are two advantages:
    • Participants can see a more comprehensive presentation of your work prior to your session
    • Participants will see both you and the slides during your presentation;
    • The slides quality for participants will be excellent even if your Internet connection is slow, because no networking will be used for streaming slides on your side. 
  •  If your slides use animation or videos, it will be lost in pre-uploaded slides, however, for animations or video or can switch to screen sharing at any time.
  • By default, the system will make teh fisrt author the presenter. If this is not the case, please access to EasyChair and update details of your contribution. Keep in mind that only the presenter will have access to the slides and their control during sessions.

4. Accessing the EasyChair Virtual Conference System (VCS):

  • Your personal participation link can be found under menu tabs "VCS" -> "Information". It was also sent you by email with the subject "VCS access for REA-NDM-FONCSI 2021".
  • You can access a session 15 minutes before the scheduled starting time. The times listed in the Program pages use the conference timezone - Central Europe/Paris (UTC +02:00).
  • You can use any of the standard browsers: Chrome, Firefox or Safari. Chrome should is the best, Firefox can be slow when you enter rooms or change them, and Safari can ask your permission to use your camera and microphone every time you enter a room: you have to set permanent permissions in settings to avoid it.
  • Each time you enter VCS using your link, you will be in the conference lobby, which shows sessions you can currently enter. After you enter a session, if you exit it or the session is over, you can press the "back" button on your browser to enter the lobby again, so you can easily navigate between sessions.
  • If VCS on y our browser discovers that you lost connection to the VCS server, you will see "trying to reconnect" message. Generally, if it looks like the connection is lost (e.g. the presenter's video is frozen) or you have another problem, you can press "reload" on your browser to connect again.
  • It has been observed that some university firewalls discover video connections and block them (this is extremely rare). If this happens, you will see repeated messages "trying to reconnect" every 10 seconds. The only solution in this case is to change to a different network (if there is one), for example, your mobile phone network or Eduroam.