iPRES2021: The 17th International Conference on Digital Preservation National Science Library, Chinese Academy of Science Beijing, China, October 19-22, 2021

Conference website	http://iPRES2021.ac.cn
Submission link	https://easychair.org/conferences/?conf=ipres2021
Abstract registration deadline	May 31, 2021
Submission deadline	May 31, 2021

 

The 17th International Conference on Digital Preservation, iPRES 2021

Program

 The 17th International Conference on Digital Preservation, iPres2021 (http://ipres2021.ac.cn/) now published the program, please check this link

General Information

The International Conference on Digital Preservation (https://ipres-conference.org/), or iPRES Conference, is the premier conference series on digital preservation. Since 2004 there have been annual iPRES conferences around the globe, bringing together researchers, archivists, librarians, content providers, technology providers, and other experts and practitioners, to share their recent research, development projects, implementations, practical experiences, and to enhance collaborations within the field and across the related domains.

The most recent five iPRES conferences were held at Chapel Hill, USA (12th, 2015), Bern, Switzerland (13th, 2016), Kyoto, Japan (14th, 2017), Boston, USA (15th, 2018), Amsterdam, The Netherlands (16th, 2019).

The 17th International Conference on Digital Preservation, iPRES2021, (http://ipres2021.ac.cn/), will be held October 19-22, 2021, in Beijing, China. iPRES 2021 will be co-hosted by the National Science and Technology Library (NSTL) and the National Science Library of Chinese Academy of Sciences (NSL).

iPRES2021 will support hybrid participation, allowing in-person as well as online attendance. Presenters and participants, when registering for the conference, will be required to state their preferred mode of participation. Online presentation and participation will be enabled using Z o o m. All conference material will be recorded and made available for playback beyond the conference for a fixed period of time. We intend to make the conference material available under the Creative Commons license. Contributors should get in touch with the conference organizer in case this is not feasible.

Contributors and authors, once their contributions have been reviewed and accepted, will also be required to submit a pre-recorded copy of their presentations in advance, which will be used or incorporated during the conference. Respective copyrights of the contributors and authors will be protected in internationally accepted norms. More detailed instructions will be issued when time is nearer.

List of Topics

The central theme: Empowering Digital Preservation for the Enriched Digital Ecosystem, which covers the preservation challenges and practices for current of emerging types of digital content in traditional or emerging fields or applications.

All papers must be original and not simultaneously submitted to another journal or conference. The following paper categories are welcome:

• Sub-theme1: Exploring the New Horizons 1)New digital lifecycles, workflows, applications, etc., in all info-rich or info-supported areas.2) New content, formats, technologies and techniques, organizing and application methods, supporting infrastructure.3)New business models, issues of ownership, IP or privacy or security protection schemes, organizational mechanisms, and cross-domain relationships, etc.4)Specific future challenges for knowledge-heavy or heritage industries or institutions, and for society at large, communities, and private citizens.5)Potential use and impact, for digital preservation, of AI, cloud computing and fog/edge computing, big data, block-chain, smart workflows, etc.6)Society or institutional failures in preserving digital information.
• Sub-theme2: Scanning the New Development 1) Latest developments in digital preservation tools, storage solutions, or infrastructural facilities in general.2) Latest developments in tools, strategies, and practices, in preservation of research data, software, social media, web content, rich or interactive or smart media, VR/AR, etc. 3) Latest developments in file format management, identification and authenticity, secure custody, and migration, for digital preservation.4) Latest development for digital preservation embedding in digital lifecycles or digital workflow.5) Latest developments coming from unexpected stakeholders or non-traditional knowledge heritage institutions?
• Sub-theme3: Enhancing the Collaboration 1) Collaborate with who/where digital info is created, owned, or used.2) Design, cultivate, enhance, and ensure collaboration in line with changing digital workflows and changing roles and responsibilities for digital info.3) Design, stimulate, enhance, and ensure collaboration with changing definitions of knowledge heritage institutions.4) Successful experiences and lessons learned in digital preservation.5)Policies, mechanisms, infrastructure, workflows, and technique, etc., that would support or enhance collaborations.6) Measure and demonstrate the impact and efficiency of collaboration.7) Specific experiences in digital preservation collaboration with new content types, new digital-intensive areas, or new application scenarios.
• Sub-theme4: Building the Capacity 1)Business & economic models to facilitate digital preservation.2)Development of digital preservation strategies, approaches, implementation mechanisms, cost plans, physical infrastructure, trustworthiness, and measurement of impact.3)Developments of policies, standards, guidelines, best practices, workflows, use cases, etc., to improve implementation & management of digital preservation.4)Using of existing or emerging capacity in up-stream, down-stream, or related areas of digital ecology for digital preservation capacity building. 5)Engage and involve content creators, users, and decision-makers in digital preservation.6)Develop digital preservation workforce for current and future needs, in formal curricula or as on-job training or as continuing education.7)Ensure that our growing body of digital preservation knowledge, explicit and tacit, is easily accessible to current and future practitioners.8)Using open source technologies and open standards for digital preservation.
• Sub-theme 5: COVID-19 and Digital Preservation  The COVID-19 pandemic has resulted in massive disruption to normal life, including dramatic reduction of in-person interaction and strong reliance on technology. This has led to paradigmatic changes in how people work, interact, and organize themselves digitally, which has a significant and long-lasting impact on digital preservation. iPRES2021 invite contributions that document the practice of dealing with the challenges of the pandemic and address the impact of COVID-19 on digital preservation:1)Disruption brought about by the COVID-19 pandemic to current digital preservation practice, such as cost reduction, changes to workflow and collaboration models; how organizations pivoted to meet the challenges, including developments of new policies, standards, guidelines and best practices. 2)Developments and efforts in collecting and curating COVID-19 pandemic related information for long-term digital preservation, including any scoping, data privacy and security considerations.3)Developments of new services, techniques, systems, and infrastructure that help meet challenges posed by the pandemic to digital preservation, including any opportunities that emerged in the wake of recent disruptions.4)Identification and analysis of emerging or future trends in digital behaviors that will fundamentally change the digital preservation practice or require new approaches

How will iPRES2021 be organized – general hybrid mode

iPRES2021 is to be organized in a hybrid mode to (1) preserve the rich interaction of the traditional on-site iPRES conferences, (2) enable the intensive exchanges between international and local/regional digital preservation communities, and (3) take the full advantages of large scale virtual conference capabilities to accommodate those remote participants due to various constrains.

Generally, domestic participants will participate on-site at Beijing, and international participates will be strongly encouraged to attend on-site at Beijing. Some activities will be available only on-site, including those need local access and those with high and un-moderated interaction.

At the same time, international participants who are unable to come to Beijing come participate online via internationally accepted platforms.

Mindful of the uncertainty of the pandemic, the organizers, with the consent of iPRES Steering Committee, will not rule out the possibility that iPRES2021 be switched to online only mode in the situation then demands.

Types of Contributions

It is expected that all accepted submissions are from individuals who are registered as conference attendees and are able to present the submission at the conference. (Call for Contributions PDF Download   /  Call for Contributions PDF 中文版下载 ) （Template Download) （Submission Instructions）

Type of Contribution	Peer-reviewed	Available for playback
Papers	yes	yes
Panels	yes	yes (some may not be available)
Posters and demos	yes	Yes
Workshops and tutorials	yes	yes (some may not be available especially tutorials)
Lightning talks	yes	Yes
Demonstrations	yes	Yes
Hackathons	yes	No

 

It is expected that all accepted submissions are from individuals who are registered as conference attendees and are able to present the submission at the conference on-site or online. There will be an indication if the type of contribution is requested to be made into a video recording by the presenter, or a video presentation by the organizers, or  a presentational file (preferably a PPT or PDF file) that can be “playback” through the conference site or an iPRES2021 designated site.

• Paper : We invite two kinds of papers: long (8-10 pages) and short (3-5 pages) papers. All papers must be novel, reporting on previously unpublished work. Long papers will be given more time to present at the conference than short papers. Short papers are more appropriate for work in progress, novel ideas that do not yet have results, or small projects. Detailed instructions can be found under the Submission instructions section.
• Panels : We invite proposals for thematic panels to be held during the main conference program. Panel sessions bring together researchers and/or practitioners with complementary or conflicting perspectives on a topic of importance to digital preservation. Panels should be designed to promote discussion among the panelists and with the audience. The topic should have broad appeal to the conference participants and clearly relate to the conference themes. An extended abstract of up to 2 pages describing the proposed content and agenda of the panel is required. Detailed instructions can be found under the Submission instructions section. 
• Posters and Demonstrations :Posters are ideal for reporting on emerging issues, conceptual research, preliminary developments or experiments, innovative solutions, customized systems, and other interested works in progress. Posters      require an extended abstract of up to 2 pages that clearly describes the topic to be presented and states its unique contribution to the field. Detailed instructions can be found under the Submission instructions section. 
• Workshops and Tutorials : Workshops are intended to be hands-on and/or participatory. Proposers are free to decide how to structure and design them. Workshops might be focused on the development of a skill, or discussion and collaboration on the topic covered in the workshop. Workshops prioritize hands-on work and/or participation, with less time dedicated to presentation. Tutorials should focus on a single topic. They are opportunities to explicate a method or procedure, or gain experience with tools. They preferably include some hands-on learning. Proposers are free to decide how to structure tutorials. They can include time for group discussion of the content covered . 
• Lightning Talks: Lightning talks is a valuable professional contribution at most of the iPres conferences. They are short presentations no more than 3 minutes, on emerging strategies, conceptual designs, preliminary experiments, innovative solutions, and other interesting works in progress, on the themes of iPres2021. A simple abstract within one page will be required for being selected into the program, with clear information on authors, author affiliations, and contact info. There will be no formal peer review process but a small team of the iPres2021 PC will look into them to make sure the topics fit into iPres2021. The submissions have a rolling deadline/acceptance cycle: 1 June -31 July. Acceptance notices will be given no later than 31 August. 
• Demonstrations: Demonstration presentations are specifically provided for commercial or non-commercial system or service providers to show-case their products. The opportunity is usually given to accepted formal sponsors of the conference. There will be formal demo sessions each lasting 10 minutes. Demo presentations can also be given at special launch times at designated places during the conference days. A separate Call for Sponsorship will describe the requirements and arrangements. These will not be peer-reviewed but will be evaluated by the PC or PC designated experts for their fitness with the conference.
• Hackathons: Hackathons are hands-on and interactive sessions focusing on delivering practical results with wider benefits for the preservation community. Hackathons should aim to bring together community members with different skill sets and professional background, allowing them to work together and providing dedicated time for in-depth analysis, reflection and experiments for a technical or conceptual problem. An extended abstract of up to 2 pages is required that describes the content of the proposed hackathon. Detailed instructions can be found under the Submission Instructions section.     

Please read the notes below : 

1) All submitted content  is licensed under a Creative Commons Attribution International license.

2) Due to the COVID-19 pandemic, ipres2021 will be held in a hybrid mode (on-site and online), please consider the way of participating based on the LOC's (Local  Organization  Committe) recommendations.

3) All conference presentations will be recorded for plaback, accepted submissions and conference playback videos will be stored in iPRES designated repository. Sending pre-record presentation to the LOC (Local  Organization   Committe) is welcomed, if the author is not convenient to present on the conference.

Important Dates

 

6 Jun. 2021: All peer-reviewed paper submissions due

6 Jun. 2021: Proposals for other peer-reviewed due

01 Jun. 2021: Registration open for early birds  

4 Aug. 2021: All peer-reviewed contributions notified

31 Jul. 2021: Submission for Lightning Talks due

01 15 Sep. 2021: Registration closed for early birds and open for regular registration.  

04 Sep. 2021: Revisions due

15 Sep. 2021: Acceptance decisions notified

15 Sep. 2021: First full program

10 Oct. 2021: Final full program

19-22 Oct. 2021: Conference 

 

Proceedings and Awards

Submissions that are accepted for inclusion in the conference will appear in the iPRES 2021 digital-only proceedings. The proceedings will include:

• Full text of the accepted long papers and short papers

• Abstracts of the accepted panels, posters, workshops, and tutorials

After the review notifications, authors of the accepted papers will have an opportunity to edit their submissions for the final version to be published after the conference. All authors will be given the opportunity to update their contributions based on the discussions during the conference. Final revisions are due 4 November. Conference proceedings will be published digitally by the end of November 2021.

iPRES 2021 will recognize outstanding contributions during a ceremony on 22 October. Formal awards will be given for peer-reviewed contributions: Best Paper, long or short; Best Posters.

FAIR Principles for iPRES 

In order to make the conference proceedings FAIR, authors are asked to add their ORCID-ID to their contribution. In case you do not have an ORCID-ID yet, you can register yourself for free at https://orcid.org/ . The conference proceedings will be archived in a long term preservation repository and every contribution will receive a persistent identifier. 

 

Contact

For questions with regards to submission and review of the contributions please contact:ipres2021-submit@mail.las.ac.cn 

For questions with regards to the registration, accommodation, and other conference matters, please contact: ipres2021@mail.las.ac.cn