Submission Guidelines

We invite proposals for workshops to be held as part of the pre-conference programme during the first two days of the conference. Proposals from all subfields of AI and organisers of all levels of seniority are welcome.

Most workshops will follow the classical format of presentations of peer-reviewed papers followed by discussion, but other formats (e.g., AI competitions) and entirely new ideas are also welcome. Whatever the format, all workshops should be interactive events and ample time should be allocated to discussion. The typical duration for a workshop is one full day, but two-day or half-day workshops can also be accommodated.

Responsibilities of workshop organisers include setting up a website for their workshop shortly after acceptance, distributing a Call for Papers (in case paper submissions are sought), handling submissions (possibly using EasyChair, though ECAI does not provide an EasyChair licence), publishing the workshop programme in a timely manner, arranging for publication of the workshop proceedings (if publication is desired), and running the workshop on site during the conference.

Submission Instructions

Each workshop proposal should consist of a single PDF file and include the following information:

• Workshop title and acronym
• Names, affiliations, and contact details of all workshop organisers
• Primary contact person from the organising team
• One paragraph about each organiser (scientific profile, previous events organised)
• Brief introduction of the workshop
• List of relevant topic areas
• Intended format and duration (between half-day and two days)
• Indicate whether the workshop is planned to have any activities other than contributed papers, such as invited talks, panels, posters.
• Audience: research groups working in the field, a tentative list of potentially interested participants, expected number of submissions
• Previous editions of the workshop if applicable; related workshops at other venues during the past three years, and how those relate to the proposed workshop
• List of potential workshop PC members, and reviewing format (single/double-blind, number of reviews per submission, any other relevant information)

Website and Submission System

European Conference on Artificial Intelligence 2025: https://ecai2025.org/

Workshop proposals submission system: https://easychair.org/conferences/?conf=cwpecai25