Free
Suitable for workshops and small conferences
Suitable for workshops and small conferences
For small to medium conferences seeking advanced virtual conference tools
Fits conferences of all sizes and includes technical support (helpdesk).
The VIP plan includes dedicated support provided by an EasyChair manager.
Maximum 20 submissions
Maximum 60 submissions, credit card payment only
Unlimited number of submissions
If you organize a substantial number of conferences annually or run a very large conference, you can gain from a special multi-year agreement. Contact our sales team to arrange an agreement.
If your conference requires separate installations for parts of this conference (such as tracks, special sessions or doctoral consortium), or you have collocated conferences, use can use the same license for all conferences.
The table below shows features included in various licenses. Click on the feature column for further explanation.
Feature | Free | Professional | Executive | VIP |
---|---|---|---|---|
Limits | ||||
maximum submission size (Mb) | 20 | 50 | 100 | 300 |
maximum number of submissions | 20 | 60 | ||
maximum number of reviewers | 200 | 600 | ≥1000 | ≥1000 |
Hosting and support | ||||
hosting on a high-performance server | ✔ | ✔ | ✔ | ✔ |
data backup and replication | ✔ | ✔ | ✔ | ✔ |
encrypted (secure) access only | ✔ | ✔ | ✔ | ✔ |
access to demo version | ✔ | ✔ | ✔ | ✔ |
helpdesk and technical support | ✔ | ✔ | ||
dedicated EasyChair manager | ✔ | |||
Miscellaneous | ||||
import of configuration from other conferences | ✔ | ✔ | ✔ | |
branding | ✔ | ✔ | ✔ | |
multiple EasyChair email addresses | ✔ | ✔ | ✔ | |
analytics | ✔ | ✔ | ||
IEEE copyright (eCF) integration | ✔ | ✔ | ||
ACM ICPS data download | ✔ | ✔ | ||
Authors and submissions | ||||
support for anonymous submissions (double-blind reviewing) | ✔ | ✔ | ✔ | ✔ |
customized submission types | ✔ | ✔ | ✔ | ✔ |
author notification | ✔ | ✔ | ✔ | ✔ |
instructions for authors | ✔ | ✔ | ✔ | ✔ |
templates for authors | ✔ | ✔ | ✔ | ✔ |
terms and conditions for authors | ✔ | ✔ | ||
audio, video and zip file uploads | ✔ | ✔ | ||
Reviewing | ||||
event log | ✔ | ✔ | ✔ | ✔ |
watchlist | ✔ | ✔ | ✔ | ✔ |
online discussion of submissions | ✔ | ✔ | ✔ | ✔ |
flexible access models for reviewers | ✔ | ✔ | ✔ | ✔ |
senior program committee model | ✔ | ✔ | ✔ | ✔ |
leading reviewer model | ✔ | ✔ | ✔ | ✔ |
subreviewers | ✔ | ✔ | ✔ | ✔ |
conflict of interest | ✔ | ✔ | ✔ | ✔ |
reviewer invitations | ✔ | ✔ | ✔ | ✔ |
submission topics | ✔ | ✔ | ✔ | ✔ |
customized decisions (acceptance types) | ✔ | ✔ | ✔ | ✔ |
customizable evaluation criteria | ✔ | ✔ | ✔ | ✔ |
statistics | ✔ | ✔ | ✔ | ✔ |
email to authors and reviewers | ✔ | ✔ | ✔ | ✔ |
custom review forms and review attachments | ✔ | ✔ | ✔ | ✔ |
instructions for reviewers | ✔ | ✔ | ✔ | ✔ |
multi-track support | ✔ | ✔ | ✔ | |
rebuttal phase | ✔ | ✔ | ||
advanced conflict management | ✔ | ✔ | ||
special reviewing models | ✔ | ✔ | ||
review forms in MSWord | ✔ | ✔ | ||
Paper bidding and review assignment | ||||
paper bidding | ✔ | ✔ | ✔ | ✔ |
automatic submission assignment to reviewers | ✔ | ✔ | ✔ | ✔ |
manual submission assignment to reviewers | ✔ | ✔ | ✔ | ✔ |
constraints on paper assignment | ✔ | ✔ | ✔ | ✔ |
assignment upload | ✔ | ✔ | ||
Data export and viewing | ||||
Excel and/or CSV data export | ✔ | ✔ | ✔ | |
data views | ✔ | ✔ | ||
Email management | ||||
email log | ✔ | ✔ | ✔ | ✔ |
email templates plugin | ✔ | ✔ | ||
Proceedings | ||||
proceedings creation | ✔ | ✔ | ||
Program and page generation using EasyChair Smart Program technology | ||||
program generation and publishing | ✔ | ✔ | ✔ | |
page editing | ✔ | ✔ | ✔ | |
talks and sessions editing | ✔ | ✔ | ✔ | |
assignment of talks to sessions | ✔ | ✔ | ✔ | |
scheduling constraints | ✔ | ✔ | ✔ | |
session chair handling | ✔ | ✔ | ✔ | |
room handling | ✔ | ✔ | ✔ | |
program manager handling | ✔ | ✔ | ✔ | |
automatic schedule analysis | ✔ | ✔ | ✔ | |
solutions | ✔ | ✔ | ✔ | |
list of events | ✔ | ✔ | ✔ | |
email to managers, authors, and session chairs | ✔ | ✔ | ✔ | |
program download | ✔ | ✔ | ||
multi-conference program generation | ✔ |
The table below compares our licenses. Click on the features column for more explanation.
Feature | Free | Professional | Executive | VIP |
---|---|---|---|---|
maximum submission size (Mb) | 20 | 50 | 100 | 300 |
maximum number of submissions | 20 | 60 | ||
maximum number of reviewers | 200 | 600 | ≥1000 | ≥1000 |
multi-track support | ✔ | ✔ | ✔ | |
program generation and publishing | ✔ | ✔ | ✔ | |
import of configuration from other conferences | ✔ | ✔ | ✔ | |
branding | ✔ | ✔ | ✔ | |
multiple EasyChair email addresses | ✔ | ✔ | ✔ | |
templates for authors | ✔ | ✔ | ✔ | |
Excel and/or CSV data export | ✔ | ✔ | ✔ | |
helpdesk and technical support | ✔ | ✔ | ||
analytics | ✔ | ✔ | ||
IEEE copyright (eCF) integration | ✔ | ✔ | ||
ACM ICPS data download | ✔ | ✔ | ||
terms and conditions for authors | ✔ | ✔ | ||
audio, video and zip file uploads | ✔ | ✔ | ||
rebuttal phase | ✔ | ✔ | ||
advanced conflict management | ✔ | ✔ | ||
special reviewing models | ✔ | ✔ | ||
review forms in MSWord | ✔ | ✔ | ||
assignment upload | ✔ | ✔ | ||
data views | ✔ | ✔ | ||
email templates plugin | ✔ | ✔ | ||
proceedings creation | ✔ | ✔ | ||
program download | ✔ | ✔ | ||
dedicated EasyChair manager | ✔ | |||
multi-conference program generation | ✔ |